Event

The Event content type is used to inform your site's visitors of upcoming and past events related to your site. This content type has a date, title, location, speaker, sponsors, and other event-related fields to capture important information about your event. Similar to news, you can enhance your event pages by adding categories to organize your events and for easy browsing. Additionally, you can create event lists and relationships with other content types to enhance your key or landing pages. 

Enable the Events Module

The Events module must be enabled before you can add events.

Adding an Event

Visit the event form by clicking Manage » Content » Add Content » Event.

In the main area of the form on the left, you'll find some important fields to fill out:

  • Event Title: The primary event heading. All content types have a title.
  • Event Description: Used to populate details of the event. Displayed on the event detail page.
  • Summary: This field is hidden by default (click "Edit summary" to reveal). The summary is used to provide a brief overview of the event. It will be displayed in Events List blocks that are displayed on landing pages.
  • Date: Input one or multiple dates for the event. You have the options to add an all-day event, add a start and end time, and to add multiple dates. If your event is canceled, you can check the Canceled box. This will display a canceled message on your event page.
  • Location: Use to add location building and room number, if any (for example Lewis Library, Room 301
  • Location ID: This field appears once you enter a location. Enter the Location Code (4 digit number) for the desired location. The Location Code will create a link to the Location text and link to Princeton University's mobile map. To find a Location Code, see the location_code in the locations webfeed or navigate to the Princeton Mobile Map, click on a map location, and copy the 4-digit number from the URL. Ex. http://m.princeton.edu/map/campus?feed=91eda3cbe8&featureindex=0069
  • Related Link: If there's another web page (on your site or on some other site) with more details about the event, you can use this field to indicate that. The link will be displayed on the event detail page.
  • Related Documents: Sometimes it can be useful to attach some documents for the event, perhaps after the event has completed.
  • Sponsor: Use to add sponsors to your event.  You can add multiple sponsors and rearrange them by dragging the crossbar handles of sponsor items to change their order.  
  • Speakers: Use to add one or more speaker and their affiliation.

On the right sidebar, you'll find additional fields:

  • Featured Image: A primary image to associate with this event. It can be displayed in a number of ways on the event detail page and will also be used if this event is displayed in an Events List block.
  • Featured Image Display: Used to control how the image is displayed when viewing the event directly.
  • Categorization: Used to categorize your event. See Content Categorization learn about managing the available categories.
    • Event Audience is used to tag events for a specific audience.
    • Event Category is used to tag specific types of events (for example: seminars, workshops, event series, conferences, symposiums).
    • Sitewide Category is available on all standard content types and is typically used when you want to tag content items from multiple content types with the same category. For example, you may have events & news both related to a topic.
  • URL Alias: This allows you to control the event URL. Most times you want to let Drupal choose the automatic alias for the event, which will be based on the title and date of the event. However, there are times when you want to override this and provide a custom path. You can uncheck the Generate automatic URL alias box and enter your own custom URL alias. Keep custom URL aliases short but descriptive and use hyphens to separate words.
  • Authoring information: Contains content creator user and date/time of when the content was created.
  • Scheduling options: Allows you to schedule the date and time when the event is published instead of publishing it right away. You must uncheck the "Published" checkbox at the bottom of the form to use this feature.
  • URL redirects: This will show you all existing redirects to this content.
  • Promotion options: This is used if displaying a Events List block to stick the event at the top of the list.

Use the Save button at the bottom of the form to save the event. The Published checkbox can also be used to control public visibility. If unchecked, visitors to your site will not be able to view the contents.

More Options

Configuring the Events Module

A site admin can visit the modules page to configure settings for the events module. Here you can control a few options:

  • The day and time format to use for the event dates on the event detail page.
  • Enable or disable the optional feature to display an "add to calendar" button alongside event dates on the event detail page.
  • Control how the various taxonomy vocabularies are displayed on the event detail page.